QMSCAPA 2.16.9

Important enhancements and fixes have been made in a new release of QMSCAPA™ (version 2.16.9) and is available for download from

Changing Window Text

AnyText allows a user to change the text in a QMSCAPA Window at runtime. Most of the visible text, including Window Captions, Prompts, Buttons and so on can be translated.

This allows a Supervisor User to create multi-language or special vernacular versions of QMSCAPA application.

It also allows users to change terminology inside a program, even if they are using the same language. This helps to make the program more familiar to users. For example in some countries you would use a ZIP CODE in an address, whereas in others this is known as a POSTAL CODE.

Printing a Document or Manual from the Document Control Index (DCI)

The Default Document/Manual report template was updated to include more “user-defined” information, which may appear inside the DCI and any document grouped defined by a user, such as by category, type, and standard.

Select the Document Tree from the main text menu
  • Print a “Manual” from the Document Control Index (DCI) or Document Tree
QMSCAPA Document Tree may include the document version and approval history.
  • [A] Select a “group” of documents by a category (Quality Management, Safety Manual, etc.) or Management System Standard (ISO 9001, ISO 14001, ISO 27001, etc.)
  • [B] All of the information recorded in the DCI may be reported in the document generated.
  • [C] A Global Unique Indentifier (GUID) may be assigned to each document generated and, or printed. Also, the user may create a version identifier.
  • [D] Print/report the Document Tree as a “manual”.
Sample “Document or Manual” generated by the QMSCAPA DCI.
  • [1] The document identifier, and title appear as a document section or chapter.
  • [2] The document “hyperlinks” appear inside the manual and may remain active when printed or saved with a compatible PDF software application like Adobe Acrobat and others.
  • [3] Optionally, the version and approval history may be included.

Updated the Monitoring and Measurement Device Module

  • Enhance the Calibration and Maintenance Journal.
  • Improved the User-defined Date control and comments field, which are also available on the report templates.
  • Enhanced the equipment and machinery reports.

More Enhancements and Features

  • 8D window form and layout
  • Corrective Action Reports
  • Fixed the On-time Shipping trend report
  • Intergration with Microsoft Office,
    • including Excel, Word, Outlook 
  • Import from Excel for External Monitoring
  • Print Quality Manual (Plan for QMS) from the Document Control Index
  • Printer & Report Previewer
  • Process Key Performance Indicator (KPI) Reporting
  • Risk and Opportunity assessments for relevant interested parties
  • Training Scheduled and Completed Reports
  • User-defined Guidance

Applying Post-treatment RPN

Risk Assessment Aspect Form


In the imgae above:

  1. Select a Risk Aspect from the Risk Aspect Table inside the Risk Assement Form.
  2. Select Tab 2) of the Risk Aspect form.
  3. Evaluate and score the Risk Aspect Risk Priority Number (RPN) based upon existing or pre-treatment status.
  4. Determine the appropriate methods of control to treat or reduce the threats. Summarize the methods for treatement in a treatment plan and update the RPN scoring once the treatment plan has been implemented.
  5. To apply the the post mitigation treatment RPN then check the [ ] Apply RPN Post Mitigation Actions checkbox and clicking on the form update button.
  6. The RPN is toggled from pre-treatment and post-treatment by checking or unchecking the [ ] Apply RPN Post Mitigation Actions checkbox and clicking on the form update button.

QMSCAPA 2.15.1

Important enhancements and fixes have been made in a new release of QMSCAPA™ (version 2.15.1) and is available for download from

Internal Audit Planning

Enhanced the Internal Audit module

The Internal Audit module is designed to asist with the planning and record keeping to provide information on whether the management system a) conforms to:

  1. the organization’s own requirements for its quality management system;
  2. the requirements of this International Standard;

b) is effectively implemented and maintained.

More about QMSCAPA Internal Audit Planning module

Process Description and Mapping

Enhanced the Process Description and Mapping module

The Process Description and Mapping module is designed to assist with establishing, implementing, maintaining and continually improve a management system, including the processes needed and their interactions, in accordance with the requirements of this International Standard.

More about QMSCAPA Process Description and Mapping module



Copying Performance Dashboard Record

The Performance Dashboard Table includes a [Copy Record] button control to allow an existing record to be copied for changing a new date range. For example, you may wish to preserve the prior year record and establish the current with a new date range.

QMSCAPA Performance Dashboard Table
  1. Begin by selecting (highlight bar) the record in the table that you want to copy.
  2. Click on the Copy Record button and the new record will appear in the table. The new record copy will appear just below the original.
  3. Highlight the new record copy and click on the [Edit] button control.
QMSCAPA Performance Dashboard Form
  • A) Change the Dashboard Name for the new record.
  • B) Change the Start and End dates as appropriate.
  • C) The Dates may be locked by the Label Set and therefore you may need to open the Label Set record to change the dates on the Dashboard form.
  • D) Unlock the record if the changes cannot be saved.
  • E) Also, the Label Set may pervent you from changing the Dashboard Name and and therefore you may need to open the Label Set record to uncheck the option [ ] Label Set controls Dashboard Name.

Click here to learn more about QMSCAPA Performance Dashboard controls and options.


QMSCAPA 2.14.11

Important enhancements and fixes have been made in a new release of QMSCAPA™ (version 2.14.11) and is available for download from

Enhanced the Monitoring & Measurement Device module

The Monitoring and Measuring Device module is designed to assist with the control of monitoring and measuring resources to ensure that the resources remain suitable for:

  • the specific type of monitoring and measurement activities being undertaken;
  • are maintained to ensure their continuing fitness for their purpose, and;
  • the organization retains appropriate DOCUMENTED INFORMATION as evidence of fitness for purpose of the monitoring and measurement resources.

This enhancement includes includes enhancements to the calibration and maintenance journal.

Enhanced the Customer Feedback module

The Customer Feedback module is used to accumulate feedback from customers, which includes complaints and compliments. This tool was recently enhanced to streamline data entry and simplify the windows. Also, this release includes an improvement for the Customer Feedback range reports. More about Customer Feedback

Enhanced the Interested Party module

The Relevant Interested Party (RIP) module is designed to assist the organization with monitoring and reviewing information about these interested parties and their relevant requirements. In addition, this tool is designed to identify the potential effect on the organization’s ability to consistently provide products and services that meet customer and applicable statutory and regulatory requirements. This release improves the direct RIP information linked to and interactive with the Risk Assessment module. More about RIPs

Enhanced the Nonconformance Reporting module

The Nonconformance Reporting module is designed to assist with the control of conformance information, which includes DOCUMENTED INFORMATION that:

  • describes the nonconformity;
  • describes the actions taken;
  • describes any concessions obtained;
  • identifies the authority deciding the action in respect of the nonconformity.

This tool was recently enhanced to streamline data entry and simplify the organization of the window and tabs. More about control of nonconforming output

Enhanced the on-screen control of date field presentations.

Press the Ctrl+F10 Key to open the Translation Window

QMSCAPA has a hidden feature to allow a user to edit the on-screen field prompts for support of alternate date formats, languages and vocabulary.

This feature allows a user to change the text in QMSCAPA during use, including:

  • All visible text
  • Window Captions, Prompts
  • Buttons and so on can be translated
  • Changing the Date Picture (or representation) of the contents of date fields

Press Ctrl+F10 keys to access the on-screen prompt editor. More about editing window field prompts and date fields


QMSCAP 2.12.9

Important enhancements have been made in a new release of QMSCAPA™ (version 2.12.9) and is available for download from

Enhancements to the Supplier/Vendor Evaluation module

QMSCAPA Supplier /Vendor evaluation module
  • (A) Access from the Icon Tool Bar
  • (B) Browse Table of Suppliers /Vendors;
  • (C) The Form contains two tabs: 1) identifies the evaluation criteria set; supplier/vendor; author and evaluator; 2) contains the evaluation criteria and the score. The “Ten Squared” method is used; 10 criterion on a scale 1 to 10.
  • (D) Text for the supplier/vendor score card (report card).
QMSCAPA Supplier/Vendor evaluation criteria and scoring.
  • (E) The “Minimum Scores” for Standard and Conditional Approval are set in the Evaluation Criteria Set table that is selected on Tab 1 of the form.
  • (F) The Evaluation Criteria Set should be tailored for the type of supplier/vendors. Rarely can one Evaluation Criteria Set fit the organization’s supply chain.
  • (G) Each criterion should be scored a on scale of 1 to 10.
  • (H) User Tip: Use one of the criterion to let your supplier know how effective was their completion of your Supplier/Vendor survey (questionnaire).

Enhancements to the Risk Assessment and Management module

  • (A) Accesss the Risk Assessment and Management module by selecting the shield icon.
  • (B) The Aspect has been reorganized to simplify the format. The Risk Priority Number calculator for “pre and post mitigation treatments” appear on Tab 2) Mitigation/Treatment Actions.
Tab 2) Mitigation/Treatment Actions
  • (C) Tab 4) Controls has been enhanced with an expanded browse table.
Tab 4) Controls & Objectives (user defined or Standard defined)

Updated the Report Builder Template Library

QMSCAPA Report Builder Template Tree

QMSCAPA 2.11.11

Risk Assessment & Management Module

Diagram of Risk & Opportunities
Diagram for QMSCAPA Risk Assessments and Treatments

Important enhancements were made in a new release of QMSCAPA™ (version 2.11.10) and is available for download from

Enhanced the Risk Assessment and Management module to provide additional support for Cybersecurity Maturity Model for Certification (CMMC), including the NIST 800-171 DoD scoring.

QMSCAPA Risk & Opportunties Assessment
Risk Assessment Tutorial as Text

Document Control Modules

Enhanced the Document Control Tree

Sponsored by QMSCAPA User Group
QMSCAPA User Defined Menu and Document Control Tree

Performance Dashboard Charts

Enhanced Performance Dashboard Charting

More about what’s new in this QMSCAPA update